Ambrosia Event Services | Event planning services | Ambrosia Event Services
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EVENT PLANNING SERVICES

Event Planning and Coordinating

You shouldn’t have to worry about a single thing on your wedding day except for walking down the aisle and saying, “I do.” Leave all your stress and worries behind and allow our coordinators to do what they do best – coordinate! This is for the bride that has everything lined up but needs someone to insure that all of their hard work is carried out on their wedding day.
Our coordinators will connect with vendors, the wedding party, and family, as well as, help to direct the rehearsal and day-of festivities. This package allows the bride and her family to enjoy their wedding weekend, stress free, knowing that all the details are taken care of.
Ambrosia Event Services Wedding Flowers
Offering Up Peace of Mind

  • Our day-of planner will help create a wedding timeline, confirm with vendors and handle the wedding day.
  • Our planner will handle the wedding day and offer planning advice and guidance, the bride and groom handle the calls, and the foot work.
  • Our full-service planner will plan the wedding and handle most details and the wedding day
  • Ambrosia offers world class seasoned event planners who have more than 6 plus years of working experience as full time event planners, event managers, coordinators, and venue managers. They have BA degrees in management and price themselves far less than California and national rates.

  • Up to 3 In-Person Planning Consultations/Sessions
  • One session for scheduling day-of timeline
  • Walk through of venue & assistance with event floor plan
  • Unlimited communication via e-mail & phone

  • Create detailed wedding day timeline for vendors and wedding party
  • Detailed schedule for rehearsal, ceremony and reception (created with client at in-person session)
  • Etiquette advisement
  • Receive personal items for ceremony & reception (i.e. place cards, guestbook, favors, etc.)

  • Create vendor list with contact information, setup & strike times & provide to all necessary parties
  • Distribute detailed setup & strike instructions
  • Distribute wedding day timeline for vendors
  • Distribute driving directions and maps
  • Send final confirmations to vendor one week prior

From place cards, to favors, to centerpieces…it can all be so overwhelming! Especially for a newly married couple
eager to celebrate their wedded bliss with friends and family at their reception. Our reception coordination package is
ideal for couples hosting their reception at a venue offering little to no coordination and event management services.

Allow Ambrosia’s DJ’s to simplify your entertaining, manage your wedding reception and vendors, and take care of all the details you spent countless hours planning, so you can relax and party with friends and family!

  • Direct wedding rehearsal
  • Organize wedding party for line up and placement
  • Distribute timeline to wedding party wedding day
  • Full day wedding coordination: overall management of wedding ceremony and reception
  • 10 hours of wedding day coordination
  • Assist wedding party with attire
  • Manage the timing of the event with wedding party, family members, and vendors
  • Distribute personal flowers to wedding party and family – pin boutonnieres and corsages
  • Final inspections on setup, seating placements/count, table/place cards, décor, etc. (as per instructions)
  • Greet guests and assist with seating arrangements

  • Attend to guests needing special assistance
  • Coordinate with musicians on ceremony song selections
  • Cue ceremony
  • Review and coordinate reception activities and timing with band or MC/DJ to establish flow of reception
  • Audio/Visual check/test with parties involved.
  • Coordinate reception activities — grand entrance, first dance, cake cutting, toasts, etc.
  • Coordinate transport of gifts and personal items into designated car or hotel room with groomsmen notes + a la carte services

The following services may also be included in your customized comprehensive design package:

  • Additional Day-of Coordinators
  • Additional In-Person Consultations or Vendor meetings
  • Assist with out-of-town guest accommodations (hotel room blocks)
  • Create and distribute directions and timelines for out-of-town guests
  • Rehearsal dinner arrangements
  • Day after brunch arrangements

Additional Event Coordinator(s) required for weddings larger than 200 guests, specific properties, multiple locations, or if shuttle transportation is involved.

ARE YOU READY TO START PLANNING YOUR EVENT?